Minutes of the Parish Council 22 September 2009 held at Copythorne Parish Hall (7:00pm - 9:25pm)

 

22 September 2009
PDF file size 15Kb

 

PRESENT:

 

Cllr Lady Kara Hawks (Chairman); Cllr I Mansell, Cllr I Milsom, Cllr M Moriarty and Cllr J Samways

District Councillor H Forse - by invitation
District Councillor D Tipp - by invitation
PC Dee Faulkner - by invitation
Apologies for absence were received from Cllrs James, Stenson, Heron and Puttock

 

76. PUBLIC PARTICIPATION

 

A local resident referred to the uncut hedge south of the chapel in Winsor Road. The hedge had been causing a footway instruction since July despite approaches by the Surveyor to the landowner.

 

The resident also asked if additional traffic calming measures could be introduced along the narrow sections of Winsor Road. Agreed, further approaches to be made to the Surveyor concerning the above.

 

77. MINUTES

 

The minutes of the meetings held on 28 July, 11 & 25 August and 8 September 2009 were approved by the Council and signed by the Chairman.

 

78. MATTERS ARISING

 

Funding of SID sleeves:

 

HCC had advised that parishes were not allowed to acquire and operate SID machines independently. However, parishes could operate speed limit reminder signs (estimated cost £2625 plus VAT). Agreed, that adjoining parishes be invited to make a joint purchase of an SLR.

Remembrance Day Service:

 

Cllr Lady Kara Hawks attending but Cllr Stenson laying wreath

 

79. DISTRICT COUNCIL MATTERS

 

District Councillors reported as follows:

Councillor Forse:

 

Permission granted by NFDC for application 09/94008 (Office outbuilding, Scaffolding Yard, The Old Brickyard, Salisbury Road, Ower)

Motorbike nuisance still an issue at Cadnam roundabouts, albeit reduced of late. PC Faulkner to pursue.

Councillor Tipp:

 

Proposed changes to planning system as a result of new Local Framework.

New planning document aimed at increasing affordable housing provision.

New national body proposed to deal with large developments. New National Park document imminent on Dibden Bay.

 

80. CORRESPONDENCE

 

Local Policing:

 

PC Faulkner presented the August crime figures and gave an update on recent incidents. PC Faulkner and the PCSO were proposing to hold future beat surgeries at appropriate locations.

 

National Highways and Transport Survey:

 

Members considered an invitation from HCC to take part in a trial for this survey. Participation involved completion of a questionnaire on all aspects of highways and transport services in Hampshire. Agreed, Cllr Moriarty to complete the questionnaire.

Other correspondence:

 

Members noted the following:

- a letter from NFDC enquiring if parishes wished to introduce an allowances scheme under the Local Authorities (Members’ Allowances) Regulations 2003 (agreed, no scheme to be introduced for Copythorne)

- notice of a new Order to include “The Cut” (Whinwhistle Road/A36, Wellow) as a footpath within the Definitive Map (in the parish of Copythorne)

- letters of thanks from various organisations for Council grants

- an invitation for the Council to be represented at a memorial service for the Titanic survivor, the late Millvina Dean (Chairman to attend)

- other correspondence as shown in the list accompanying the agenda

 

81. MATTERS PENDING

 

Members reviewed the outstanding items list and agreed the following:

470 (Parish Plan): Cllr Milsom to enquire re possible volunteers

497 (Road drainage, Chinham Road/New Inn Road): Surveyor awaiting further heavy rain to assess situation

506 (Management Plan for Splitwind Pond): Enquiries to be made of Catherine Chatters (Wildlife Trust) re possible assistance with the Management Plan. Estimate to be obtained from Alex Catt for Autumn clean up (Conservation Area consent needed for any tree work?)

508 deleted

 

82. FINANCE MATTERS

 

War memorial inscription:

 

Rural assistance grants totalling £483.50 had now been received from Cllrs Forse, Puttock and Tipp for the additional war memorial inscription.

 

Current balances:

 

Deposit A/c £5622.40

Current A/c £1339.53

 

Payments:

 

Expenditure was approved (cheques 712 to 715), as shown in the schedule tabled at the meeting (appendix 1).

 

Parish Hall broadband:

 

Agreed, that the BT accounts for the new Parish Hall telephone line and broadband service be paid in future by direct debit.

 

83. MEMBERS’ REPORTS

 

Councillor Samways:

 

A-board now removed from car park frontage to The Empress of Blandings.

Winsor Road hedge cutting still outstanding (see also minute 76).

Report on NFALC meeting on 17 September.

New footway, Romsey Road - Surveyor claims steep gradients are acceptable but who is responsible in the event of accidents?

Reference to inadequate local Registrar facilities. Matter referred to Councillor Heron.

Councillor Moriarty:

 

Query re position on GIS system. Clerk has now returned the necessary agreements/documentation and is awaiting receipt of software.

Land adjacent to Copperfield, Pollards Moor Road. Site is included in current enforcement list as ‘Enforcement notice not complied with’. Clerk to obtain further details.

Tour of Forest with Consultative Panel. 1850’s drainage ditches have altered ecology of area and are being reinstated with the aid of European funds.

Ancient and veteran trees being recorded country-wide. Document on measuring trees to be circulated.

Councillor Mansell:

 

Long-standing water leak outside Cedar, Winsor Road (item referred from Neighbourhood Watch). Clerk to pursue with Surveyor.

Buses turning round in bell mouth of Old Romsey Road/Romsey Road rather than proceeding to roundabout. Clerk to pursue.

 

84. STANDING ORDERS

 

Standing Order 4(ii) was invoked to allow the meeting to deal with the business in hand.

 

85. PLANNING MATTERS

 

Current planning applications:

 

Members agreed to comment as follows on current applications:

 

Cons/09/0244 Tree works, Foxie Cottage, Romsey Road (pruning of oak, silver birch and pine). No objection

 

Cons/09/0256 Tree works, 1 Enos Cottages, Chinham Road, Bartley (felling of oak, pruning of yew). No objection

 

Decisions:

 

Members noted planning decisions, as shown in the list accompanying the agenda (appendix 2).

 

Caravan site, The Lodge, Southampton Road, Bartley:

 

A local resident had again referred to alleged breaches at this site. Agree, Clerk to pursue further with the Camping and Caravanning Club and the National Park Authority.

 

CHAIRMAN

 

DATE

 

• Top of page
• Agendas Homepage
• Minutes Homepage