Minutes of the Parish Council 27 October 2009 held at Copythorne Parish Hall (7:00pm - 9:15pm)

 

27 October 2009
PDF file size 20Kb

 

PRESENT:

 

Cllr Lady Kara Hawks (Chairman); Cllr G James, Cllr I Mansell, Cllr I Milsom, Cllr M Moriarty and Cllr J Samways

District Councillor L Puttock - by invitation
County Councillor E Heron - by invitation

Apologies for absence were received from Cllrs Stenson, Forse and Tipp

 

86. DECLARATION OF INTERESTS

 

Members declared interests as follows:

 

Councillor I Mansell:

 

Planning application 09/94544 (Uncle Toms Cabin, Romsey Rd, Cadnam)

 

Councillor J Samways:

 

Planning application 09/94537 (The Oaks, Barrow Hill Road)

 

87. PUBLIC PARTICIPATION

 

Mr Mancey, of Paultons Park Ower, referred to the decision of the National Park Authority to refuse the planning application for retention of the Cobra and Edge rides. He stated that Paultons Park would be submitting a fresh application next week for retention of the Cobra ride only. The application would apply only to the land occupied by this ride. Mr Mancey invited Council members to visit the park during opening hours to view the park’s operation.

 

Councillor Puttock had also offered to mediate between the parties regarding the planning situation and asked Mr Mancey to contact him to arrange a meeting.

 

88. MINUTES

 

The minutes of the meeting held on 22 September 2009 were approved by the Council and signed by the Chairman.

 

89. MATTERS ARISING

 

Purchase of speed limit sign:

 

The Clerk was awaiting further information from Highways before approaching neighbouring parishes regarding joint purchase of an SLR. Cllr Heron asked to be copied into the correspondence so that he could assist in the process.

 

National Highways and Transport Survey:

 

Questionnaire completed and dispatched by Cllr Moriarty.

 

Winsor Road hedge:

 

Hedge now cut but Cllr Samways feels that footway itself needs clearing.

 

GIS system:

 

Software now received by Clerk but not currently working. Clerk is liaising with NFDC to find a solution.

 

Land adjacent to Copperfield, Pollards Moor Road:

 

An update on current enforcement issues was presently awaited from Sandy Tolmay at the NFNPA.

 

Water leak outside Cedar, Winsor Road:

 

Highways had advised that the leak had eventually been repaired by Southern Water after a long delay. However, reinstatement of the footway was still outstanding.

 

90. COUNTY COUNCIL MATTERS

 

In response to an enquiry from Cllr Samways regarding inadequate local Registrar facilities, Councillor Heron advised that he was awaiting further information.

 

91. DISTRICT COUNCIL MATTERS

 

Councillor Puttock reported on the recent meeting with Highways representatives concerning the Haywain junction. There were now proposals for coloured road markings and a traffic-activated Slow sign to aid road safety.

 

A reduced 30 mph speed limit for Southampton Road was also planned as part of the next tranche.

 

In addition, the access arrangements to and from Crossways Stores would be reviewed.

 

92. CORRESPONDENCE

 

Local policing:

 

The September crime figures for Copythorne were not presently available.

 

Community Governance Reviews:

 

An-mail from NFDC referred to the need for principal councils to undertake periodic Community Governance Reviews, principally to deal with boundaries and electoral arrangements. It was not intended to embark on a comprehensive CGR of the district at this time but individual parishes were invited to identify any issues of concern. Agreed, that NFDC be asked to dispense with the present wards for Copythorne parish.

 

HCC and Local Councils Charter:

 

A letter from Cllr Ken Thornber, Leader of Hampshire County Council, invited parishes to complete a questionnaire to assist a review of the Parish Charter. Agreed, that Cllrs James and Milsom complete the questionnaire on the Council’s behalf.

 

Other correspondence:

 

Members noted the following:

 

- a letter from the Stanley’s Own Scout and Guide Band thanking the Council for a grant

 

- a letter from Ashurst & Colbury PC seeking support for the nomination of Sally Arnold to the NFALC Executive for the NE quadrant (agreed, no action to be taken pending the formal nomination process)

 

- other correspondence as shown in the list accompanying the agenda

 

93. MATTERS PENDING

 

Members reviewed the outstanding items list and agreed the following:

 

460 (Bartley flooding):

 

Cllr Moriarty reported that Environment Agency representatives had recently surveyed two fields in Netley Marsh.

 

470 (Parish Plan): New web site needs to be in place before matters can proceed. Cllr Milsom offered to take the lead on the project.

 

497 (Road drainage, Chinham Road/New Inn Road): Surveyor has identified some outstanding issues following heavy rain. Jetting machine to be employed again.

 

506 (Management Plan for Splitwind Pond): Cllr James tabled a draft Plan for members’ consideration. Comments were invited to facilitate further discussion. Estimate from Alex Catt for autumn clear-up still awaited.

 

509 (Fence alterations, Empress of Blandings): HCC still pursuing legal action. Amend title of item to ‘Car park sign’.

 

515 deleted.

 

94. FINANCE MATTERS

 

St Mary’s Church, Copythorne:

 

A letter from Rev Neville Jacob asked if the Council would consider a grant of £130 towards the hire of a skip to assist maintenance of the Churchyard. Agreed, grant of £130 to be made.

 

Current balances:

 

Deposit A/c £9126.28

Current A/c £1803.00

Payments:

 

The following expenditure was approved:

 

Cheque
716	Copythorne Parish Hall (Meeting accommodation, Oct – Dec)	£45.50
717	M Derrick (Clerk’s salary and expenses – October)	£651.74
718	The Information Commissioner (Data Protection renewal fee)	£35.00
719	Royal British Legion, Copythorne Branch (Remembrance Day wreath)	£25.00

 

Finance Committee:

 

Agreed that the budget meeting be provisionally arranged for Thursday 19 November 2009 at 7 pm (subsequently re-arranged for Wednesday 18 November).

 

95. MEMBERS’ REPORTS

 

Councillor Moriarty:

 

Annual meeting of Parish Transport representatives to be held on 22 January 2010. Agreed, Chairman to attend.

 

New Forest Consultative Panel meeting scheduled for 3 November 2009. Cllr Moriarty or Cllr James to attend.

 

Councillor James:

 

Large stones installed in highway verge outside Sunpatch, Pollards Moor Road. Agreed, refer to Surveyor.

 

96. STANDING ORDERS

 

Standing Order 4(ii) was invoked to allow the meeting to deal with the business in hand.

 

97. PLANNING MATTERS

 

Current planning applications:

 

Members agreed to comment as follows on current applications:

 

09/94537 The Oaks, Barrow Hill Road (Single storey front extension). (5)

(Councillor Samways declared an interest in this application, took no part in the discussion and did not vote thereon)

 

09/94544 Uncle Toms Cabin, Romsey Road, Cadnam (Extension to shop). Support (3)

 

(Councillor Mansell declared an interest in this application, took no part in the discussion and did not vote thereon)

 

Cons/09/0308 Tree works, The Orchard, Newbridge Village, Cadnam. No objection

 

Decisions etc:

 

Members noted planning decisions and new appeals, as shown in the list accompanying the agenda (appendix 1).

 

NFNPA Planning Staff:

 

Agreed, that the NFNPA be asked to provide an updated list of planning personnel.

CHAIRMAN

 

DATE

 

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