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Minutes of the Parish Council 25 May 2010 held at Copythorne Parish Hall (7:00pm - 9:23pm)
25 May 2010
PDF file size 17Kb
PRESENT:
Cllr Lady Kara Hawks (Chairman); Cllr G James, Cllr I Mansell, Cllr J Samways and
Cllr G Stenson
County Councillor K Mans - by invitation
District Councillor H Forse - by invitation
District Councillor D Tipp - by invitation
PC Dee Faulkner - by invitation
Apologies for absence were received from Cllrs Milsom, Moriarty, Puttock and Heron
1. APPOINTMENT OF CHAIRMAN
Councillor Lady Kara Hawks was elected Chairman of the Council for the year 2010/11.
2. APPOINTMENT OF VICE-CHAIRMAN
Councillor Geraint James was elected Vice-Chairman of the Council for the year 2010/11.
3. PUBLIC PARTICIPATION
Two local residents referred to continuing problems caused by motorcyclists between the Cadnam roundabout and junction 1 of the M27. The stretch of dual carriageway between the two roundabouts was used as a racetrack, causing noise and disturbance and raising safety issues.
A meeting had been arranged with Sergeant Ainsworth from the Traffic Division to discuss the situation. However, the Police advised that the Parish Council should also make representations to the highway authority on matters relating to the road layout and speed limits etc.
Councillor Mans also advised the residents to use the public participation session at the next meeting of Hampshire County Council to make a presentation on the matter.
4. MINUTES
The minutes of the meetings held on 27 April and 11 May 2010 were approved by the Council and signed by the Chairman.
5. MATTERS ARISING
Footway obstruction: Hedge still overhanging footway in Winsor Road
HCC Annual County Service: Alison Horn unable to attend the service
6. COUNTY COUNCIL MATTERS
Councillor Mans referred to the increased funds being made available for highway maintenance, particularly following the harsh winter conditions. Maintenance funding was also being increased in the longer term.
On local government finances generally, local authorities would inevitably be affected by the current economic conditions. However, it was hoped that HCC could achieve any necessary savings without impacting on service levels.
7. DISTRICT COUNCIL MATTERS
Councillors Forse and Tipp reported on the following:
- the appointment of Councillor Pat Wyeth as Chairman of NFDC for 2010/11.
- discussions at the recent NFNPA Planning meeting concerning Copperfield and the proposal for a further scoping study to determine the level of contamination at the site.
- complaints from local residents about vehicles parked on verges and in the bus layby near CC Cars, Romsey Road. PC Faulkner agreed to monitor the site. The Clerk was also asked to check on the conditions attaching to the planning consent for CC Cars.
- the proposal for the National Park Authority to lease Lymington Town Hall from NFDC as its headquarters.
8. 2010/11 APPOINTMENTS
The following appointments were made for the year 2010/11:
| Finance Committee: | Lady Kara Hawks, G James, J Samways and the Clerk |
| Media/publicity: | The Clerk |
| NFDC Liaison meetings: | Lady Kara Hawks and G Stenson |
| NF Ass of Local Councils: | Lady Kara Hawks and J Samways |
| NF Consultative Panel: | M Moriarty |
| Parish Hall Man Cttee: | G James |
| Parish paths: | The full Council |
| Planning: | The full Council |
| Risk Assessment: | J Samways |
| Splitwind Pond: | The full Council |
| Transport (local): | Lady Kara Hawks and M Moriarty |
| Tree Wardens: | The full Council |
| Web Site Group: | G James, M Moriarty, J Samways and G Stenson |
| Winsor N’hood Watch: | I Mansell |
It was also agreed to review the Council’s planning procedures at the next Planning meeting.
9. CORRESPONDENCE
Local policing: PC Dee Faulkner presented the April crime summary for Copythorne and provided an update on recent events. She also reported on the new beat surgeries and on use of the speed radar gun on local roads.
The Haywain: Local residents had complained about an advertising sign on the Southampton Road frontage to The Haywain which was causing sightline problems. The matter had been referred to the Surveyor.
Newbridge: A resident had complained about a large rock on the highway verge outside Crossways, Newbridge which was presenting a hazard to motorists. The matter had been reported to the Surveyor. The resident had also referred to a slippery stile at the Newbridge end of footpath 17 which had been reported to Rights of Way.
Other matters: Members noted:
- receipt of draft documents from the National Park Authority for public consultation (Landscape Strategy and Biodiversity Action Plan) (on circulation)
- details of the proposal for the National Park Authority to move its headquarters to Lymington Town Hall
- other correspondence as shown in the list accompanying the agenda
10. STANDING ORDERS AND FINANCIAL REGULATIONS
The Clerk referred to new model Standing Orders published by NALC. It would be appropriate to review the Council’s Standing Orders in light of the new model, along with Financial Regulations.
Agreed that the review of Standing Orders and Financial Regulations be carried out by the Finance Committee.
11. MATTERS PENDING
Members reviewed the outstanding items list and agreed the following:
518 (Matters from APM, 10/3/10:
- acoustic barriers, M27 – pursue progress with Councillor Heron
- Winsor Road speed enforcement – pursue further with Police
12. FINANCE MATTERS
2009/10 accounts: Members received the draft Income and Expenditure Accounts and Annual Return for 2009/10. The documents would be presented to the Internal Auditor (John Murray) on 15 June 2010 and to the External Auditor (the Audit Commission) by 12 July 2010.
Agreed, that the 2009/10 accounts and Annual Return be approved. It was also agreed to obtain an insurance quotation for the new electric display screen.
Current balances: Deposit A/c £8629.73 Current A/c £1029.09
Payments: Expenditure was authorised as shown in appendix 1 in the minute book (cheques 747 to 749).
13. STANDING ORDERS
Standing Order 4(ii) was invoked to allow the meeting to deal with the business in hand.
14. MEMBERS’ REPORTS
Councillor James: New dwelling in Winsor Lane appears to have an excessively high roof line. Clerk to refer to Enforcement.
Councillor Samways: A-board opposite The Compass still present.
15. PLANNING MATTERS
Current applications: Members agreed the following responses to current applications:
10/95085 Riverside, Newbridge Road, Cadnam (Retention of close-boarded fence).
Object (4)
10/95101 Pollards Moor Farm, Pollards Moor Road (Retention of single storey extension (to hay store). Support (1)
(Councillor James declared a prejudicial interest in this application)
10/95123 Sevrydine, Winsor Road, Winsor (Single storey side extension; alterations to roof to facilitate loft conversion; pitched roof to outbuilding; porch). Object (4)
10/95184 Cadenham Farm, Cadnam Lane, Cadnam (Rear two storey extension). Deferred to 8 June meeting
CONS/10/0148 Orchard Cottage, Winsor Road, Winsor (Tree works). Tree officer to be asked to consider application carefully as there are concerns about the level
of works.
CONS/10/0150 Halloween, Cottage, Brockishill Road, Bartley (Tree works). Tree officer to be asked to consider application carefully as there are concerns about the
extent of the works.
Decisions etc: Members noted recent planning decisions and enforcement action, as shown in the list tabled at the meeting (appendix 2 in the minute book).
Paultons Park: Members noted an e-mail from Laura Harry, NFNPA, concerning the proposed Peppa Pig development at Paultons Park. The e-mail confirmed that, providing the attraction was located within the boundary of the Lawful Development Certificate, that no rides exceeded 25 metres in height and that no new buildings exceeded 5 metres in height above ground level, planning permission would not be required.
CHAIRMAN
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