Minutes of the Parish Council 25 October 2011 held at Copythorne Parish Hall (7:00pm - 9:51pm)

 

25 October 2011
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PRESENT: 

 

Councillor S Bullen-Jarvis (Chairman);  Councillors J Goodwin, Lady Kara Hawks,

G James, M Moriarty and J Reilly

 

Hampshire County Council:Councillors Heron and Mans

New Forest District Council:Councillor L Puttock

 

Apologies for absence were received from Councillors Riddoch, Andrews and Tipp

 

91.  MINUTES

 

The minutes of the meetings held on 27 September and 11 October 2011 were approved by the Council and signed by the Chairman.

 

92.  MATTERS ARISING

 

Flooding:  The Clerk had received an updated Flood Map from the Environment Agency but only a small-scale version.  However, Councillor Goodwin was expecting to receive copies of Flood Maps following a separate request.  Doug Wright of NFDC might also be able to supply information.

 

93.  COUNTY COUNCIL MATTERS

 

In response to comments from Councillor Moriarty, Councillor Heron agreed to take up with Blue Star the matter of unpublicised changes to bus services 10 & 11.  In particular, there was concern that the changes had not been shown on timetables displayed at bus stops.  In addition, Blue Start had stated, incorrectly, that timetables were only available on the website and not in print.

Councillor Goodwin also referred to an item recorded on HCC’s reporting system which had not been actioned.  Details would be passed to Councillor Heron for further investigation.

 

Councillor Mans referred to the Minerals and Gravel Extraction Plan, noting that there were no proposals affecting Copythorne. 

 

94.  DISTRICT COUNCIL MATTERS

 

Councillor Puttock referred to a proposed increase in parking charges and fees for parking clocks from 1 January 2012.  The changes arose from a Government review of rateable values of car parks.  In response to a query about Totton car park, Councillor Puttock said that no decision had yet been made about possible charging.

 

95.  BARTLEY CROSSROADS (HAYWAIN JUNCTION)

 

Members discussed further the correspondence from Bartley residents requesting safety improvements at Bartley crossroads.  Members of the public spoke during public participation, commenting on the junction’s poor accident record, the difficulty in negotiating the crossroads, especially for motorists turning right out of New Inn Road and Winsor Road, the confusing junction markings and the problems experienced by pedestrians. 

 

Councillor Puttock also referred to the added problem of the traffic entering and leaving the adjacent shopping precinct.

At Councillor Mans’ suggestion, it was agreed to invite Tim Lawton of Hampshire Highways to the next Council meeting to discuss the matter further.  The Clerk would also request the accident records available for the junction including details of injuries and accident causes.

 

96.  CORRESPONDENCE

 

Barrow Hill Road safety issues:  Members received a letter signed by all Barrow Hill residents concerning the problem of speeding traffic in the road.  Speed limits were frequently ignored and a number of recent accidents had occurred when vehicles had left the road at the unmarked sharp bend.  Residents also spoke during public participation calling for traffic calming measures and rationalisation of the varying speed limits. 

Councillor Heron reported that he had referred the matter to the Highway Safety Team for a review which he hoped would result in some positive measures.  Councillor Andrews, Chairman of Minstead Parish Council, said that the Speedwatch scheme could possibly help in terms of tackling speeding motorists.

Councillor Puttock also felt that the road was being increasingly used by staff at Tatchbury Mount.

 

Speedwatch:  Minstead PC had supplied details of Speedwatch equipment which it was proposed to purchase from CA Traffic at around £2500 plus VAT.  As agreed, the equipment would be shared between Bramshaw, Copythorne and Minstead.  Agreed, that the purchase proceed.

 

Red telephone boxes:  BT had confirmed that the adoption process for the telephone kiosks at Pound Lane, Winsor Road and Newbridge had now been completed.  A maintenance guide had been supplied together with notices for display in the kiosks.

The Chairman reported that the Pound Lane kiosk was to be refurbished before Christmas.  It was noted that the consultation process for the New Inn Road kiosk was still continuing.

 

Other correspondence: Members noted the following:

•  September crime statistics
•  other correspondence as shown in the list accompanying the agenda

 

97.  THE QUEEN’S 2012 DIAMOND JUBILEE

 

The Chairman reported that, following contact with Owen Mills, the Parish Hall Committee would appoint two representatives to the Organising Committee. 

 

Agreed, the inaugural meeting to be held on Tuesday 1 November at 7 pm at Copythorne Parish Hall (Chairman to book accommodation).  Councillor Goodwin and Lucy Margle to be invited.  Councillor Goodwin also to supply the Clerk with details of local organisations.

 

98.  HIGHWAY MATTERS

 

Members reviewed the list of highway issues discussed with Rob Millar on the highway tour on 11 February 2011, including outstanding drainage matters, and agreed the following:

 

Pollards Moor Road footway repairs:	Clerk to pursue
Dual carriageway between Cadnam roundabouts	Still not satisfactory.  Clerk to pursue
flooding
Junction of New Inn Road/Chinham Road	New pipe installed – should now be satisfactory
Junction of Shepherds Road/Pundle Green	Still outstanding – Clerk to pursue
Winsor Lane – eroded road edges near pumping station	Clerk to check position
Barrow Hill Road – provision of passing bay at eastern end	Completed
Romsey Road – provision of footway fronting Copythorne Garage	Completed

 

99.  DELEGATES’ REPORTS

 

Councillor Moriarty reported on the North East Quadrant meeting on 6 October.  The meeting had been unsatisfactory in that the Environment Agency representatives had not been briefed on the need to respond to Copythorne’s flooding queries.  It was suggested that the matter be taken up with the Chief Executive of the Agency.

 

100.  FINANCE MATTERS

 

Chinham Road No Cold Calling Zone:  Members discussed further a request for the Council to pay for signage for this scheme.  Agreed, that a grant of £40 be paid.

Victim Support:  Agreed, that the grant request from Victim Support be declined in the absence of a grant budget this year.

 

Payments:Agreed, that the following payments be approved:

 

Cheque no

 

817	Copythorne Parish Hall (Meeting accommodation, Oct – Dec)	£45.50
818	Audit Commission (Audit fee, 2010/11)	£162.00
819	M Derrick (Clerk’s salary and expenses – October)	£463.18

 

Finance Committee:  Agreed, that a meeting of the Finance Committee be provisionally agreed for Wednesday 23 November 2011 at 7 pm (Baltimore, Chinham Road) to discuss the 2012/13 budget.

 

Local Council Finance for Councillors:  Places available for an HALC seminar on Tuesday 8 November at 7 pm.  Agreed, no member attendance. 

 

101.  MATTERS PENDING

 

Members reviewed the outstanding items list and agreed the following:

 

511 (Footpaths):

Footpath 3 (provision of stile at Pound Lane end)– work complete (delete item)
Footpath 7 (electric fence) – still outstanding (copy Chairman into correspondence)
Footpath 16 (broken stile) – still outstanding

521 (Review of Parish Flood Plan): 

Document now checked by Councillor James.  Delete item

528 (The Queen’s 2012 Diamond Jubilee celebration): 

Remove item from Pending list and include as regular item on Council agendas.

Items 524 (Adoption of red telephone boxes) and 527 (Grit box, Winsor Road/Pollards Moor Road) deleted).

 

102.  STANDING ORDERS

 

Standing Order 4(ii) was invoked to allow the meeting to deal with additional business.

 

103.  PLANNING MATTERS

 

Copperfield, Pollards Moor Road:  Delegates reported on the meeting of the NPA Planning Development Control Committee held on 18 October 2011 in relation to this item.  It was noted that the Committee had adopted the officers’ recommendations which included proposals for a s106 agreement requiring the landowner to provide a land drainage system to address the displacement of groundwater and the implementation of a landscaping scheme.  No decision had been made at this stage for the NPA to carry out works in default.

 

Councillor Puttock was concerned that the comments of residents and Parish Councillors at the meeting had been ignored.  He also commented that the matter should have been dealt with at the outset by HCC as a Minerals and Waste issue.

Councillor Mans commented on the continuing effect of the situation on local residents and the need to address the removal of the unauthorised waste and the costs involved.  Parish Councillors suggested that the cost of removal had been exaggerated at up to £1.5m.  Now that the material had been identified as ‘non-hazardous’, members felt that the cost was more likely to be around £300,000 which offered a more viable solution.

It was agreed that the minutes of the 18 October meeting would be reported to the Council’s Planning meeting on 8 November 2011 for further discussion (Councillor Puttock to be invited). 

 

New applications: 

 

Members agreed the following responses to current applications:

 

11//96827 Betulas,The Brickyard, Winsor (Two storey side extension).  Object (4) on the grounds that the proposal exceeds the 30% rule.  Councillor Goodwin to provide the Clerk with an amended floorspace calculation and to attend the NPA Planning meeting when the application is discussed.

 

CONS/11/ Squirrel Gate, Beechwood Road, Bartley (Felling of oak tree).  Object on the grounds that any felling should be part of a detailed felling programme.

 

Application 10/96261 (The Old Brickyard, Salisbury Road, East Wellow):  The applicants had appealed condition 1 of this permission, relating to operational hours.  Agreed, that the Council support retention of the hours specified in condition 1.

 

Draft National Planning Policy Framework:  The response deadline for this consultation document had now passed.  However, members noted the response of the NPA to the document and the ‘myth-buster’ document issued by the Department of Communities and Local Government.

 

CHAIRMAN

 

DATE

 

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