Minutes of the Parish Council 28 June 2011 held at Copythorne Parish Hall (7:00pm - 9:54pm)

 

28 June 2011
PDF file size 18Kb

 

PRESENT:

Councillor G James (Chairman); Councillors S Bullen-Jarvis, J Goodwin, M Moriarty, J Reilly and C Riddoch

New Forest District Council: Councillors D Andrews and D Tipp

 

Apologies for absence were received from Councillors Lady Kara Hawks and Puttock

 

28. PUBLIC PARTICIPATION

 

Mr Henry Forse enquired about progress with the proposed 30 mph speed limits for Southampton Road and Romsey Road Cadnam. No information was available and it was agreed that an update would be obtained for the next meeting.

 

29. MINUTES

 

The minutes of the meetings held on 17 & 31 May and 14 June 2011 were approved by the Council and signed by the Chairman.

 

30. MATTERS ARISING

 

There were no matters arising from the previous minutes.

 

31. DISTRICT COUNCIL MATTERS

 

Councillor Tipp referred to the closure of Cadnam Post Office and the absence of a response from the DVLA concerning the transfer of motor taxation facilities to Bartley Post Office.

 

32. PLANNING MATTERS

 

New applications: Members agreed the following responses to current applications:

 

11/96340 Ivy Cottage, Barrow Hill Road (Use of building for general use by adults with learning disabilities (Use Class D1) and for office purposes (Use Class B1) for a
temporary period of 2 years). Support (3)

(The applicant spoke in support of this application)

 

11/96517 Vacant Plot (Land adjacent Thimble Thatch), Winsor Road, Winsor (Dwelling; outbuilding; new vehicle and pedestrian accesses). Object (4)
(The applicant spoke in support of the application and a neighbour spoke against.
Councillor Goodwin declared a non-prejudicial interest and did not vote)

11/96524 The Bungalow, Whitemoor Lane, Winsor (Front and rear extension; new roof).
Defer to 12 July meeting for further information on compliance with the 30% rule and possible “family need” exemption. Site visit also to be requested.
(The applicant spoke in support of the application)

 

11/96542 Kents Farm House, Winsor Road, Winsor (Single storey outbuilding to provide ancillary accommodation (demolition of existing storage building)).

Application withdrawn

 

Caravans in Cadnam Lane:

 

A letter from a Cadnam Lane resident referred to ongoing planning breaches in relation to caravans. Agreed that the matter be raised in the forthcoming enforcement review with the National Park Authority.

 

Enforcement:

 

Paul Hocking had been appointed as Interim Enforcement Manager in the absence of Sandy Tolmay. Mr Hocking would be making arrangements with Copythorne for a bespoke enforcement session (Agreed, 9 or 23 August 2011).

 

Decisions etc:

Members noted the following:

Appeal decision (Pendragon, Salisbury Road, Ower – change of use of land to mixed use of residential, agricultural and for the storage, preparation and sale of motor vehicles etc). Appeal dismissed and enforcement notice upheld.

New TPO:

Land at The Brickyard, west of Thimble Thatch (TPO no 0012/11).

 

Copythorne Lodge:

 

John Hearne, Tree Officer, had discussed with the landowner the Parish Council’s concerns about the incremental loss of trees at these premises. A site meeting with Parish Council representatives was proposed. Agreed, Chairman and Councillor Riddoch to attend.

 

Copperfield, Pollards Moor Road:

 

The Council had been invited to a meeting at Copperfield on Friday 1 July 2011, to be attended by Alison Barnes, Steve Avery and Howard Davidson (Environment Agency). Agreed Chairman, Councillor Moriarty and Clerk to attend. Clerk to enquire if Councillor Diane Andrews can attend.

 

33. CORRESPONDENCE

 

Cadnam Post Office:

 

Members noted a letter from the Post Office in response to the Council’s request for transfer of DVLA facilities to Bartley Post Office following closure of the Cadnam Office. The letter explained the process for selecting DVLA service locations and advised that, with the availability of four branches within five miles of Bartley offering car tax facilities, reallocation of the service to Bartley could not be considered at this time.

 

M27 noise barriers:

 

Members received a copy of a letter from Mike Penning, Under Secretary of State, to Dr Julian Lewis MP concerning the absence of noise barriers on the M27 at Cadnam. Following the recent spending review, the Highway Agency priorities had changed and there was now limited funding available. The position was unlikely to change during the review period which ended in March 2015.

 

Other correspondence:

Members noted the following:

- crime statistics bulletin for May

- a letter of introduction from Lucy Hutton, the new Hampshire Constabulary District Commander of the New Forest

- an invitation from Viridor Credits Environmental Company to appoint a representative to serve on the local steering group (Agreed, Councillor Reilly to be nominated)

- details of the changes to the mobile library service with effect from 4 July 2011

- notice of a meeting between Councillor Mans and Tim Lawton on 6 July 2011 on highway maintenance issues (agreed, Clerk to supply Councillor Mans with current Copythorne list)

- material from Digital UK concerning the switchover to digital tv in Copythorne early in 2012 (Bill Taylor, Regional Manager, also attending the Planning meeting on 11 October 2011)

- details of the Good Neighbour Award Scheme 2011

- notice of the next North East Quadrant meeting on Thursday 21 July 2011 at 7 pm at Landford Village Hall (Agreed, Councillors Lady Kara Hawks and Reilly to attend)

- other correspondence as shown in the list accompanying the agenda

 

34. ADOPTION OF RED TELEPHONE BOXES

 

Further discussion took place on the possible adoption of BT red telephone boxes in the parish. In this context members noted:

- a letter from Alison Barnes advising that there was no specific National Park fund for adoption/restoration, albeit help might be available depending on the proposed use

- an e-mail from Jim Mitchell, Interpretation Officer, National Park Authority, offering to discuss potential uses

- an e-mail from BT concerning maintenance costs, with an offer to supply suitable spares

- a letter from NFDC on the subject of rents and rates for telephone box sites

Councillor Bullen-Jarvis suggested that maintenance costs for the Parish Council should be minimal, particularly if any work was undertaken by groups of volunteers.

 

Councillor Bullen-Jarvis would store any spare parts from BT and was willing to leave his earlier £500 ‘deposit’ with the Parish Council. He would make enquiries about the separate deposit paid by Elizabeth Howard of Newbridge.

The Clerk agreed to clarify the position on insurance following any adoptions.

Agreed, that the Council agree to adopt the four red kiosks in the parish (Winsor Road, Pound Lane, Newbridge Road and New Inn Lane) and retain ownership following adoption.

 

35. THE QUEEN’S 2012 DIAMOND JUBILEE

 

Members discussed the possibility of a parish community event to celebrate the Queen’s Diamond Jubilee. The Government had announced a four day special Jubilee weekend from 2 to 5 June 2012.

 

Members agreed the principle of an event which would need a Working Party to take forward. The Clerk would make enquiries about the availability of the Parish Hall and grounds over that weekend and Councillor Goodwin would enquire about any planned Scouts event.

 

36. STANDING ORDERS

 

Standing Order 32 was invoked to allow the meeting to deal with additional business.

 

37. MEDIA GROUP

 

Members received the minutes of a meeting of the Media Group held on 21 June 2011 (appendix 1 in the minute book) and a presentation from Councillor John Goodwin.

The proposal was for a new community website which would contain local news and details of local events and be regularly updated. The Parish Council’s existing website would remain in place.

It was hoped that the Parish Council wound sponsor the new site which would be run independently by a separate group comprising representatives of local organisations.

 

The Parish Council would have representatives on the group.

 

Businesses would be invited to advertise on the site which was expected to generate a regular income. The intention was to run the site as non-profit making and for any surplus monies to be used for suitable Parish Council projects.

Councillors Goodwin and Bullen-Jarvis proposed to discuss design aspects with TLC-Online and other suitable web designers. They would then report back to the Council with further details.

 

The Clerk was also asked to approach HALC for any relevant advice.

Agreed, that the Council agree the principle of a separate community website, with support from the Parish Council.

 

38. FINANCE MATTERS

 

Grant request:

 

Consideration was given to a grant request from St Marys Church, Copythorne. Agreed, that in the absence of a grant budget in 2011/12, the request be declined.

 

Broadband and telephone services:

 

In the context of the ongoing dispute with TalkTalk, the Clerk submitted alternative options for broadband and telephone facilities. Agreed that assistance be sought from Ofcom in the first instance.

 

Financial statement:

 

The Clerk presented the monthly financial statement, together with details of proposed payments. Agreed that the statement be received and the following payments be approved:

 

Cheque no

805 M Derrick (Clerk’s salary and expenses – June) £592.53
806 HM Revenue & Customs (Clerk’s tax – June £326.40

 

39. MATTERS PENDING

 

This item was deferred.

 

40. MEMBERS’ REPORTS

 

Councillor Moriarty: Footpath 7 still blocked by electric fence. Clerk to pursue.

Councillor James: Overgrown hedges in Pollards Moor Road and Newbridge Road. Clerk to report to Surveyor. Residential caravan also on site near Fuzzies Farm. Clerk to be supplied with exact site details.

 

CHAIRMAN

 

DATE

 

• Top of page
• Agendas Homepage
• Minutes Homepage