The full Parish Council meets once a month on the 2nd Tuesday of the month (starting at 7pm). There is no meeting in August.

Meetings would normally be held in the Rear Extension of Copythorne Parish Hall but until such time as the relaxing of COVID restrictions allow we may need to use the Main Hall.

There will be a short public participation session at the start of proceedings when residents may make statements or ask questions about any matter affecting the Parish. In addition to being posted on our website the agenda for each meeting is placed on our Parish noticeboards at least three working days prior to the meeting.

Available on this page: 2021 | 2020

Archived Minutes

Upcoming Meetings

  • 11 January 2022
  • 8 February 2022
  • 8 March 2022
  • 12 April 2022

Council Minutes 2021

AgendaSupplementary DocumentsMinutes
Parish Council
14 December 2021
Item 5 – Planning List – December 2021
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes – November 9th 2021 meeting
Item 8 – Update on Actions from Minutes of Nov 9th 2021
Item 9 – Climate Emergency Update
Item 10 – Response to HCC F&WMT re Copythorne Village Flood Risk Investigation Report
Item 11 – Parish response to Queens Platinum Jubilee
Item 12 – Report on Advisory Committees
Item 13a – Bank Reconciliation as at Nov 2021
Item 13b – Payments Schedule – Dec 2021
Item 14 – Consideration of Budget 2022-23
Item 15 – To appoint a replacement member to the Flooding A C
Item 16 – Correspondence and Clerk’s Report
Item 17 – Chairman’s Report
Item 19 – Forward Planning Calendar as at Dec 6th 2021
Parish Council
14 December 2021
Parish Meeting
25 November 2021
Parish Meeting
25 November 2021
Parish Council
09 November 2021
Item 5 – Planning List – November 2021
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes Oct 12th 2021 meeting
Item 8 – Update on Actions from Minutes of Oct 12th 2021 meeting
Item 9 – Climate Emergency Update
Item 10 – Update on Parish Meeting
Item 11 – Noticeboard replacement programme report
Item 12a – Bank Reconciliation – Oct 31 2021
Item 12b – Payments Schedule – Nov 2021
Item 13 – Report on updated Complaints Policy
Item 14 – Correspondence and Clerk’s report
Item 15 – Chairman’s Report
Item 17 – Forward Planning Calendar as at Nov 2nd 2021
Parish Council
09 November 2021
12 October 2021
Parish Council
Item 5 – Planning List – Oct 2021
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes Sept 14th 2021 meeting
Item 8 – Update on Actions from Minutes of Sept 14th 2021 meeting
Item 9 – Climate Emergency Update
Item 10 – To receive and discuss an update on Parish Meeting Planning
Item 11 – Report on Parish Footpath inspections
– Aug-Sept 2021

Item 12 – Parish response to Queens Platinum Jubilee
Item 13 – Splitwind Pond Maintenance Programme
Item 14a – Bank Reconciliation – Sept 30 2021
Item 14b – Payments Schedule – Oct 2021
Item 15 – Budget Monitor – 6 mths to Sept 30 2021
Item 16 – Correspondence and Clerk’s report
Supplemental Correspondence & Clerk’s Report
Item 17 – Chairman’s Report
Item 19 – Forward Planning Calendar as at Oct 5th 2021
12 October 2021
Parish Council
14 September 2021
Parish Council
Item 4 – Consider Co-Option to fill a casual vacancy in Copythorne North Ward
Item 6 – Planning List – September 2021
Item 7 – Planning – Decisions since last meeting – updated Sept 8th
Item 8 – Draft Minutes July 13th 2021
Item 9 – Update on Actions from Minutes of July 13th 2021
Item 10 – Climate Emergency Update report
Item 11 – Playground Inspections Report – August 2021
Item 11a – External Playground Inspection Report – August 2021
Item 12 – Statement on Affordable Housing
Item 13 – To receive an update on Parish Meeting Planning
Item 14 – To receive and approve a report on the 2021 Remembrance Day Parade
Item 15ai – Bank Reconciliation – Jul 31 2021
Item 15aii – Bank Reconciliation – Aug 31 2021
Item 15bi – Payments Schedule – Add. July 2021
Item 15bii – Payments Schedule – Aug 2021
Item 15biii – Payments Schedule – Sept 2021
Item 16 – Recommendation to appoint a Parish Council Internal Auditor
Item 17 – Correspondence and Clerk’s report
Item 18 – Chairman’s Report
Item 20 – Forward Planning Calendar as at Sept 8th 2021
14 September 2021
Parish Council
13 July 2021
Parish Council
Item 4 – County & District Cllrs Reports
Item 5 – Planning List – July 2021
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes June 8 2021
Item 8 – Update on Actions from Minutes of June 8 2021
Item 9 – Parish Newsletter
Item 10 – Parish Environmental Policy
Item 11 – Response to HCC Flood Investigation Report for Copythorne Village
Item 12  Review of Mapping Software Systems used by the Council
Item 13 – Matters related to the business of the APCM on May 4th 2021
Item 14 a – Bank Reconciliation – June 2021
Item 14 b  Payments Schedule – July 2021
Item 15 – Q1 2021-22 Budget Report
Item 16 – Grant Applications from local organisations
Item 17 – Allocation of Footpath Inspections for 2021
Item 18 – Correspondence and Clerk’s report
Item 19 – Chairman’s Report
Item 20 – Councillors Reports
Item 21 – Forward Planning Calendar as at July 6th 2021
13 July 2021
Parish Council
8 June 2021
Parish Council
Item 4 – County & District Cllrs Reports
Item 5 – Planning List – June 2021
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes May 4 2021
Item 8 – Update on Actions from Minutes of May 4 2021
Item 9 – Sports Wall & Parish Hall Field Repairs
Item 10 – Lengthsman Scheme
Item 11 – Appoint Representative to the Platinum Jubilee Celebrations Working Party
Item 12 – Bartley Crossroads Updating Report
Item 13 – Health & Safety Policy
Item 14 a – Bank Reconciliation – May 2021
Item 14 b – Payments Schedule – June 2021
Item 15 – AGAR next steps
Item 16 – CPC Co-Option Policy
Item 17 – Correspondence & Clerk’s report
Item 18 – Chairman’s report.
Item 19 – Councillors Report – Cllr. Jackie Rhodes
Item 20 – Forward Planning Calendar as at June 1, 2021
8 June 2021
Parish Council
5 May 2021
Annual Parish Meeting
26 March 2019
Previous APM minutes
5 May 2021
Annual Parish Meeting
4 May 2021
Parish Council
Item 2 – Election of a Chairman
Item 3 – Election of a Vice- Chairman
Item 5 – District and County Cllr Reports
Item 6 – Planning List – May 2021
Item 7 – Planning – Decisions since last meeting
Item 8 – Draft Minutes 13 Apr 2021
Item 9 – Update on Actions from Minutes of 13 Apr 2021 meeting
Item 10a – Final Internal Audit Report – 1 Apr 2020 to 31 Mar 2021
Item 10b&c – AGAR 2020-21
Item 10d – Schedule of Reserves as at 31 March 2021
Item 10e – Schedule of Assets as at 31 March 2021
Item 11 a Bank-Reconciliation
Item 11 b Payments Schedule
Item 12 – Review of delegation arrangements
Item 13 – Review of Standing Orders and Financial Regulations
Item 14 – Review of council’s membership of other bodies
Item 15 – Review of representatives on external bodies
Item 16 – Review of Advisory Committees
Item 17 – Dates & arrangements for Council meetings in 2021-22
Item 18 – Correspondence and Clerk’s report
Item 20 – Forward Planning Calendar as at 23 April 2021
4 May 2021
Parish Council
13 April 2021
Parish Council
Item 5 – Planning List – April 2021
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes 9 March 2021
Item 8 – Update on Actions from Minutes of 9 March 2021
Item 9 – Traffic Monitoring Device – New Inn Road
Item 10 – Report re A336 7.5 tonne weight limit proposal
Item 11 – Initial planning for Queen’s Platinum Jubilee – June 2022
Item 12 – Bartley Crossroads – Updating report
Item 13 – Bench Plaques Report
Item 14 – Parish Climate Action Plan
Item 15 – 2021 APM Update
Item 16  Proposed changes to Chairman & Councillor’s Report…
Item 17  Finances
Item 18 – Correspondence and Clerk’s report
Item 19 – Chairman’s Report
Item 20 – Councillor’s Reports
Item 21 – Forward Planning Calendar as at April 6th 2021
13 April 2021
Parish Council
09 March 2021
Parish Council
Item 5 – Planning List – March 2021
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes Feb 9th 2021 meeting
Item 8 – Update on Actions from Minutes of Feb 9th 2021 meeting
Item 9 – Parish Online (mapping software) report
Item 10 – Adoption of Bus Shelter report
Item 11 – Parish Noticeboards Report
Item 12 – Playground Inspections Report
Item 13 – Sports Wall and Parish Hall Field update
Item 14 – Updating report on Flooding AC activities
Item 15a – Bank Reconciliation – Feb 2021
Item 15bi – Additional Payments Schedule – Feb 2021
Item 15bii – Payments Schedule – March 2021
Item 15c – Interim Internal Audit Report – April to Dec 2020
Item 16 – Correspondence and Clerk’s report
Item 17 – Chairman’s Report
Item 18 – Councillors Reports – Cllr. Chillcott
Item 18 – Councillors Reports – Cllr. Goodwin
Item 19 – Forward Planning Calendar as at March 2nd 2021
09 March 2021
Parish Council
09 February 2021
Parish Council
Item 4 – County & District Cllrs Reports
Item 5 – Planning List – Feb 2021
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes Jan 12th 2021 meeting
Item 8 – Matters arising from Minutes of Jan 12th 2021 meeting
Item 9 – To receive and approve a report on Parish Benches
Item 10a – To receive and approve Bank Reconciliation for January 2021
Item 10b – To receive & approve Monthly Payments Schedule for February 2021
Item 11 – To receive and approve our Internal Financial Risk Assessment for 2020/21
Item 12 –  To nominate a representative to attend the “Local Cycling & Walking Infrastructure Plan workshops”
Item 13 – To receive and approve a report on the distribution of COVID-19 Support funds from NFDC
Item 14 – Correspondence and Clerk’s Report
Item 15 – Chairman’s Report
Item 16 – Councillors Reports
Item 17 – Suggested Agenda Items for the Next Meeting (with reference to Council Forward Planning Calendar)
Item 18 – To confirm next meeting – March 9th 2021 (to be held via Zoom)
09 February 2021
Parish Council
(Signature Redacted)
12 January 2021
Parish Council
Item 4 – County & District Cllrs Reports
Item 5 – Planning List – Jan 2021
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes Dec 8th 2020 meeting
Item 8 – Matters arising from Minutes of Dec 8th 2020 meeting
Item 9 – Parish Design Statement Update – Jan 2021
Item 10 – Pollards Moor Road Bus Shelter
Item 11 – Bartley Crossroads
Item 12 – Sports Wall and Playground – Initial Report
Item 13 – Annual Parish Meeting – Initial preparation report
Item 14a – Bank Reconciliation – Dec 2020
Item 14b – Payments Schedule – Jan 2021
Item 15 – Budget Monitor – Mth 9 – Dec
Item 16 – Precept Request 2021-22
Item 17 – Correspondence and Clerk’s Report
Item 18 – Chairman’s Report
Item 19 – Councillors Reports – Cllr. Lady Kara
12 January 2021
Parish Council (Signature Redacted)

Council Minutes 2020

AgendasSupplementary DocumentsMinutes
08 December 2020
Parish Council
Item 5 – Planning List – Dec 2020
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes Nov 10th 2020 meeting
Item 8 – Matters arising from Minutes of Nov 10th 2020 meeting
Item 9 – Parish Design Statement Update – Nov 2020
Item 10 – Splitwind Pond Maintenance Programme
Item 11 – Speed Indicator Device Replacement Report
Item 12 – Parish Mapping Software
Item 13 – NFDC Draft Waste Strategy Updating Report
Item 14a – Bank Reconciliation – Nov 2020
Item 14b – Payments Schedule – Dec 2020
Item 15 – Estimate of 2020-21 spend and suggested 2021-22 Budget
Item 16 – Term of Reference for Council Reps to Outside Bodies
Item 17 – Correspondence and Clerk’s Report
Item 18 – Chairman’s Report
Item 19 – Councillor’s Reports – Cllr. Chillcott
08 December 2020
Parish Council
10 November 2020
Parish Council
Item 5 – Planning List – Nov 2020
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes 13/10/2020
Item 8 – Matters arising from Minutes of 13/10/2020
Item 9 – Parish Design Statement Update – Nov 2020
Item 10 – Telephone Boxes Project Update
Item 11 – Review of Flooding AC Mtg with Vicky Westall (HCC FWT) on 10/09/2020
Item 12 – NFDC Draft Waste Strategy
Item 13a – Bank Reconciliation – Oct 2020
Item 13b – Payments Schedule – Nov 2020
Item 14 – NFNPA Forest North East Conservation Area Review Working Group
Item 15 – Correspondence and Clerk’s report
Item 16 – Chairman’s Statement
10 November 2020
Parish Council
13 October 2020
Parish Council
Item 5 – Planning List – Oct 2020
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes September 8th 2020
Item 8 – Matters arising from Minutes of Sept 8th 2020
Item 9 – Splitwind Pond Maintenance Programme
Item 10 – Parish Design Statement Update
Item 11 – Playground Inspections Report – Oct 2020
Item 12 – Speed Indicator Device Replacement Report
Item 13 – Telephone Boxes Project Update
Item 14a – Bank Reconciliation – Sept 2020
Item 14b – Payments Schedule – Oct 2020
Item 14c – Budget Report Q2 2020-21
Item 15 – Staff Performance Appraisal Policy
Item 16 – Revised Operating Framework
Item 17 – Correspondence and Clerk’s report
Item 18 – Chairman’s Report + additional Chairman’s Report
Item 19 – Councillors Reports – Cllr Chilcott
Item 19 – Councillors Report – Cllr Goodwin
13 October 2020
Parish Council
08 September 2020
Parish Council
Item 4 – County & District Cllrs Reports
Item 5 – Planning List – Sep 2020
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes July 14th 2020 meeting
Item 8 – Matters arising from Minutes of July 14th 2020 meeting
Item 9 – Updating report on Parish Design Statement – Aug 2020
Item 10 – Village Signs Phase 2
Item 11 – Report on NFDC Local Plan 2016-36
Item 12a – Bank Reconciliation – July 2020 
Item 12a – Bank Reconciliation – Aug 2020
Item 12b – Payment Schedule – Additional Aug 2020
Item 12b – Payment Schedule – Sep 2020
Item 13 – Proposal to update Code of Conduct 
Item 14 – Amendments to ToR for Advisory Committees
Item 15 – Grant Applications from local organisations
Item 16 – Correspondence and Clerk’s report
Item 17 – Chairman’s Statement – Sep 2020
08 September 2020
Parish Council
14 July 2020
Parish Council
Item 4 – County & District Cllrs Report
Item 5 – Planning List – July 2020
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes June 9th 2020 meeting
Item 8 – Matters arising from Minutes of June 9th 2020 meeting
Item 9 – Update on Parish Design Statement
Item 10 – Report from the Flooding Advisory Committee
Item 11a – Bank Reconciliation – June 2020
Item 11b – Payments Schedule – July & Aug 2020
Item 11c – Budget Monitor – Q1 2020-21
Item 12 – Receive & Approve three Council policies relating to staffing matters
Item 13 – Revision to Standing Orders re planning applications
Item 14 – Advisory Committees – Requested ToR changes
Item 15 – Allocation of Footpaths for councillors to check
Item 16 – Correspondence and Clerk’s report
Item 17 – Chairmans Report – July 2020
Item 18 – Councillors Report – Graham Chillcott
14 July 2020
Parish Council
09 June 2020
Parish Council
Item 4 – County & District Cllrs Report
Item 5 – Planning List – June 2020
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes May 12th 2020 meeting
Item 8 – Matters arising from Minutes of May 12th 2020 meeting
Item 9 – Lengsthman Scheme Tasks
Item 10 – Update on Parish Design Statement
Item 11 – Council Objectives Report
Item 12 – Document Retention Policy
Item 13 – HALC – LCPD HR Service Renewal
Item 14a – Bank Reconciliation – May 2020
Item 14b – Payments Schedule – June 2020
Item 15 – Correspondence and Clerk’s report
Item 17 – Councillors Report – Graham Chillcott
Item 18 – Forward Planning Calendar as at June 1st 2020
09 June 2020
Parish Council
12 May 2020
Parish Council
Item 4 – County & District Cllrs Reports
Item 5 – Planning List – May 2020
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes April 14th 2020 meeting
Item 8 – Matters arising from Minutes of April 14th 2020 mtg
Item 9a – Year End Budget Report 2019-20
Item 9b – Final Internal Audit Review 2019-20
Item 9c(i) – Draft AGAR part 3 – 2019-20
Item 9c(ii) – Reserves 2019-2020 as at March 31 2020
Item 9c(iii) – Asset Register as at March 31st 2020
Item 10a – Bank Reconciliation – April 30th 2020
Item 10b – Payments Schedule – May 2020
Item 11 – Lengthsman Scheme – Statement 2019-20 & Tasks for May-June 2020
Item 12 – Correspondence and Clerk’s Report
Item 13 – Chairman’s Report
Item 14 – Councillor Report – Cllr Chilcott
Item 14 – Councillor Report – Cllr Goodwin
12 May 2020
Parish Council
14 April 2020
Parish Council
Item 4 – District & County Cllrs Reports
Item 5 – Planning List – April 2020
Item 5 – Planning List – Proposed responses – April 2020
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes March 10th 2020 meeting
Item 8 – Matters arising from minutes of March 10th 2020
Item 9a – Bank Reconciliation – March 31 2020
Item 9b – Additional Payments Schedule – March 2020
Item 9c – Payments Schedule – April 2020
Item 10 – Correspondence and Clerk’s report
Item 11 – Chairman’s Report
Item 12 – Councillors Reports
14 April 2020
Parish Council
24 March 2020
Annual Parish Meeting 2020
Presenter Notes24 March 2020
Meeting Postponed
10 March 2020
Parish Council
Item 5 – Planning List – March 2020
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes 11 – 02 – 2020
Item 9 – Community Transport Report
Item 10 – Flooding Advisory Committee Report – March 2020 Flooding Report addition
Item 11 – Council Objectives 2020-21
Item 12 – APM Attendees
Item 13a – Bank Reconciliation – Feb 2020
Item 13b – Payments schedule – March 2020
Item 13c – CPC Interim Internal Audit Report – Apr 2019-Jan 2020
Item 14 – Approval of Audit Report & Risk Assessment for 2019-20
Item 15 – Correspondence and Clerk’s Report
10 March 2020
Parish Council
11 February 2020
Parish Council
Item 5 – Planning List – February 2020
Item 6 – Planning – Decisions since last meeting
Item 9 – NFDC Boundary Review
Item 10 – APM Report – Final Agenda
Item 11a – Bank Reconciliation – Jan 2020
Item 11b – Payments schedule – Feb 2020
Item 12 – Grant Applications from local organisations
Item 12a – Grant Application – Citizens Advice
Item 12b – Grant Application – Victim Support
Item 13 – Correspondence and Clerk’s report
11 February 2020
Parish Council
14 January 2020
Parish Council
Item 5 – Planning List – January 2020
Item 6 – Planning – Decisions since last meeting
Item 7 – Draft Minutes December 10th 2019 meeting
Item 9 – Initial Report on feasibilty of a Community Transport Link for the Parish
Item 10 – NFDC Boundary Review
Item 11 – Updating report from the Flooding Advisory Committee
Item 12 – APM Update Report
Item 13 – Council Objectives 2020-21
Item 14 – Benches
Item 15a – Bank Reconciliation Dec 2019
Item 15b – Payment Schedule Jan 2020
Item 15c – RFO’s Budget Report for 9 mths to Dec 31 2019
Item 15d – Precept Request 2020-21
Item 16 – To receive and approve a revised set of Standing Orders
Item 17 – To receive and approve a revised set of Financial Regulations
Item 18 – Correspondence and Clerk’s report
14 January 2020
Parish Council

Archived Minutes